One virtual classroom course and three eLearning modules, to gain the know-how you need to properly manage, report and account for EU international cooperation programs
Course Description
This learning plan offers intensive and practical immersion in the PRAG rules and procedures regarding the financial management of grants financed by DG INTPA, DG NEAR and EU Delegations. Gain advanced skills in budgeting, financial monitoring, reporting, and auditing. Get all the information you need to ensure compliance with EU rules on eligibility of expenditure, record-keeping and procurement, and to carry out a successful and smooth expenditure verification process.
Specific Objective
To provide the key information and practical tools that ensure NGOs’ administrative and financial staff are ready to prepare realistic budgets, set up effective monitoring systems of project expenditures and procurement procedures in order to be ready for reporting, expenditure verification and audit.
Learning Objectives
At the end of the learning plan you will be able to:
- Prepare a project budget, according to the eligibility criteria and rules, including possible simplified cost options.
- Develop and use monitoring tools for checking project expenditure in terms of eligibility and record-keeping.
- Properly apply procurement principles and procedures and confidently organise procurement processes.
- Prepare interim and final financial reports.
- Prepare accounting and supporting document for expenditure verifications.
EVENT DATES
One virtual classroom course and three eLearning modules, to gain the know-how you need to properly manage, report and account for EU international cooperation programs
Training Details
Target group and prerequisites
- Not-for-profit organization employees such as finance managers, project administrators, and internal auditors involved in the management of project financed by the DG INTPA, the DG NEAR or EU delegations.
- NOT suggested for UN agencies and other pillar-assessed organisations.
- Basic knowledge or experience relating to the access and management of EU funds is required.
Courses
The following courses are included in this learning plan:
3-session virtual classroom training “*Financial management of EU Grants: everything you need to know from budgeting to final audit”:* This practical overview covers every aspect of financial management of EU-funded projects financed by DG INTPA/DG NEAR and the EU Delegations under PRAG rules, starting from the preparation of a suitable and realistic budget. Learn how to prepare a procurement plan for the purchase of supplies, services and works in accordance with EU rules. Develop your knowledge and tools for monitoring project expenditure, ensuring the eligibility of costs and the collection of all required supporting documents. Learn how to conduct budget modifications, as needed during project implementation, and become fully prepared for expenditure verifications and possible audits.
eLearning “*Getting fear out of EU procurement”:* In this systematic guidance on how to organize procurement processes in the framework of EU grants, participants will become familiar with procurement terminology, key procurement principles and how to translate them into practical procedures. Build confidence in preparing procurement plans and organizing calls for tenders or negotiated procedures by following our step-by-step process and ready-to-use checklists and templates.
eLearning* “Be Prepared for EU project expenditure verifications”:* This course is structured around a highly relevant and practical scenario in which characters working for an imaginary organization must deal with an expenditure verification. There’s no reason to be intimidated or stressed by this type of financial check! Our tips and tricks will prepare you for this important step in EU grant management and help you avoid risks related to ineligibility of costs. Know exactly what to expect from auditors and how to organize the information and documents that must be provided to them during the verification process.
eLearning *“Dealing with Simplified Cost Options”*: This course is a practical guide to using Simplified Cost Options (SCOs), an approach introduced by the EU to simplify the management of costs of actions, reduce the administrative burden and focus on results. Develop an in-depth understanding of how to use this method and some tips on how to practically apply it in accordance with the latest version of PRAG procedures.
By subscribing to the learning plan, you will have access to each course in the punto.sud learning platform. From here, you can join the live sessions, download the course materials (including PowerPoint presentations, official EU documents, infographics and other useful links and materials), complete the eLearning modules, review the recordings of the live sessions and complete the initial and final test and participate in the active forum.
Throughout the whole period, by using the forum you will be able to communicate with the trainers, post questions and share information and best practices with other participants.